If you are having a meeting this weekend stop and ask yourself WHY? Are you going to walk in there and download a list of information that could easily be put in an email? Do they really need to wake up early, put socks on in the dark, eat breakfast alone, scrap ice off their car windows, drive on ice, sit in a hard chair for an hour simply to find out that the scout camp will now be NEXT Saturday rather than THIS Saturday?
Meetings don’t take an hour…they take an hour from each individual (Remember this little video?). On average 10 people attend Ward Council and therefore the meeting takes 10 hours from the highly efficient group.
My fondest wish is that we could remove the word “meeting” from our vocabulary – as in, “We are going to a meeting.” I wish we could view them as “revelatory experiences” – and that won’t happen unless we strive to make them such experiences and quit viewing them just as meetings.
-Elder David A. Bednar, 2010 World Wide Leadership Training
Go grab your meeting agenda (if you don’t have one that’s probably another sign to cancel the meeting) and ask yourself this question: “Can I just as effectively relay that information in an email?” Then go write the email. Your meeting will still take 10 hours but it will be spent on the issues that need the complete focus of 10 highly efficient people. And if there are no issues….then cancel it. They will love you for it!